Any personal information that you give Jacob Birch will be handled confidentially by him, the staff and volunteers in his office, in line with data protection regulations and under the lawful basis of public task. In instances where this lawful basis is not sufficient and explicit consent is required, a member of Jacob's team will get in touch with you to establish your consent. In rare cases, Jacob may also process data under the lawful basis of legitimate interest.  In any event, Jacob is committed to ensuring that the information he collects and uses is appropriate for purpose, and does not constitute an invasion of your privacy. Please note that this office uses data from the open electoral register for referencing and filing purposes. If you would like information about Data Protection, this can be obtained from the Information Commissioner’s Office through their website or advice line 08456 306 060.

Who is the Data Controller?

The Data Controller is Jacob Birch.

What does the office do?

The office discharges the duties and functions of the work of Jacob Birch. As part of this work, Jacob and his staff conduct ward casework and respond to policy queries, for which Jacob must process personal data.
What information does Jacob collect about you?

Jacob collects personal information that is supplied to him in his roles. It includes information supplied by his ward members and others in relation to matters which he has been asked to pursue in the interests of individuals and groups who live in his ward such as:

  • details of specific cases

  • information provided by signatories on petitions

  • responses to questionnaires and

  • contact details for the purpose of communicating news and updates

How will Jacob use the information about you?

If you ask Jacob to take up a matter on your behalf, he will use your information in order to pursue the matter you have raised with him. His staff and volunteers will normally see this information to find help and advice for you. Your personal and sensitive personal information may be passed to other agencies (such as Government Departments, local authorities, public bodies, health trusts, regulators, and so on), if Jacob believes this to be necessary. Any third parties that Jacob may share your data with are obliged to keep your details securely, and to use them only for the basis upon which they were originally intended.

If you give Jacob personal information about someone other than yourself, he may need to check the facts with that other person. If you ask him to take action on behalf of a friend or relative he may need you to contact that person and ask them to confirm to him that they are happy for him to act on their behalf. If you feel it would not be appropriate for them to contact Jacob, you should discuss this with Jacob when you give him their information.

Jacob will not use your personal data in a way that goes beyond your reasonable expectations in contacting him.

For how long will you keep my personal data?

Unless specifically requested by you, Jacob holds your personal data indefinitely. Casework and policy queries are revisited repeatedly. It is therefore in the interests of both this office and ward members to retain data related to these functions.

Ward news and events

Jacob would like to send you information about constituency news and events, but will not use your contact details to do this if you have sent him an email to unsubscribe. If you later change your mind, you have a right at any time to let Jacob know if you no longer wish to be sent this information. If you wish to receive or stop receiving this information, please contact Jacob's office.
What rights do I have to my personal data?

At any point while Jacob is in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that Jacob holds about you.

  • Right of rectification – you have the right to correct data that Jacob holds about you that is inaccurate or incomplete.

  • Right to be forgotten – in certain circumstances you can ask for the data Jacob holds about you to be erased from his records.

  • Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.

  • Right of portability – you have the right to have the data Jacob holds about you transferred to another organisation.

  • Right to object – you have the right to object to certain types of processing, such as direct marketing.

  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.

  • Right to judicial review: if Jacob refuses your request under rights of access, he will provide you with a reason why. You have the right to complain.



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